ACCEPTANCE Consent to participate in any COOPERSMITH'S tour is contingent upon completion and delivery of reservation form, client information sheet and participation release agreement, in addition to the delivery of funds as described under RESERVATIONS & PAYMENT, below.
PRICES All "Land prices" shown on the reservation form are based on double occupancy. Single supplements are charged to cover our additional costs for single occupancy of doubles.
GROUP SIZE Groups are limited to 16-18 participants, as specified on each tour page. We may accept up to two extras, to allow for cancellations; but once booked, your place is guaranteed.
RESERVATIONS, PAYMENT & LATE FEE To guarantee your reservation, a deposit of $1,500 per person is required at the time of booking. Final payment is due no later than 90 days prior to departure, after which time a late fee of $100 per person may apply. Please note that we are currently only accepting payment by check or electronic transfer.
CANCELLATIONS & REFUNDS A full refund minus $750/person administrative charge will be made where written notice of cancellation is received more than 90 days prior to departure. Cancellations received 60-90 days prior to departure will incur a cancellation fee of 50% of the total tour price. A cancellation fee of 100% of the total tour price will apply where notice of cancellation is received less than 60 days prior to departure. Once a tour has commenced there can be no refunds on unused portions.
AIR TRANSPORTATION & AIRPORT TRANSFERS Clients may arrange their own air transportation, at no penalty, or book through our affiliated travel agency, which will obtain the best available fare from the city of your choice. To receive free arrival and departure transfers, certain restrictions apply. It is essential that you check with our office before booking airline tickets.
PRICE CHANGE Tour prices are based on a minimum of 15 members. Should the number of tour members fall below 15, the right is reserved to alter the tour prices, in order to reflect that change. Prices are also based on hotels as given, motorcoach costs as negotiated, and exchange rates as of March 13, 2022. (No exchange-rate surcharges will be imposed on tours that operate with 15 or more people.) Should the hotels change for reasons beyond our control, or coach companies impose a fuel surcharge, or value-added taxes increase, or should the value of the dollar drop significantly against other currencies, tour prices may increase. Increases in tour prices rarely exceed 5%-and never exceed 10%-of list price. No exchange-rate surcharges will be imposed on tours that operate with 15 or more people.
TOUR PRICE INCLUDES First-class, superior first-class or deluxe accommodations with private bath; meals as listed; wine with dinners; full-time services of driver and professional tour manager; 25-, 35- or 49-seat motorcoach, depending on group size; entrances as listed; transfers and additional transportation as specified; all porterage, tips to local guides, taxes and service charges.
TOUR PRICE DOES NOT INCLUDE Airfare (except where specified); excess baggage charges; items of personal nature such as laundry, telephone calls or room service; meals not listed in itinerary; or tips to tour manager and driver(s).
RESPONSIBILITY COOPERSMITH'S acts only as agent in transportation, accommodation, sightseeing, transfers, meals, etc., and assumes no liability for injury, delay, inconvenience, irregularity, loss or damage to person or property, or additional costs resulting directly or indirectly from any of the following causes: acts of God, fire, acts of government or other authorities, wars, terrorism, civil disturbances, strikes, riots, thefts, defaults, delays, cancellations, or changes in transport or hotel service, over which it has no control. Right is reserved to substitute hotels of similar category for those indicated. Right is also reserved to alter the itinerary where deemed advisable, and to cancel the tour prior to departure. Right is reserved to decline to accept or retain any person as a member of the tour at any time, should such person's mental condition, physical infirmity, or general deportment impede the operation of the tour or the rights, welfare, or enjoyment of other tour members. Such passengers will have no claim against COOPERSMITH'S, its agents, operators or employees.