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T E
R M S & C O N D I T I O N S
ACCEPTANCE
Acceptance to participate in any COOPERSMITH'S
tour is contingent upon completion and delivery of reservation form,
client information sheet and participation release agreement, in
addition to the delivery of funds as described under RESERVATIONS
& PAYMENT, below.
PRICES
All prices shown on the reservation form
are based on double occupancy. Single supplements are charged to
cover our additional costs for single occupancy rooms. Payments by MasterCard and VISA are accepted, with a surcharge of 1%.
GROUP
SIZE Groups are strictly limited to 18
members on Limited Edition Tours™ (except Autumn in Provence, which is limited to 20); 20 members on Repeat Performance and Exceptional Value Tours™. To avoid disappointment,
we urge you to book well in advance.
RESERVATIONS
& PAYMENT To guarantee your reservation,
a deposit of $1,000 per person is required at the time of booking.
Final payment is due no later than 90 days prior to departure, after
which time a late fee of $100 per person may apply.
CANCELLATIONS
& REFUNDS A full refund minus $500/person
administrative charge will be made where written notice of cancellation
is received more than 90 days prior to departure. Cancellations
received 60-90 days prior to departure will incur a cancellation
fee of 50% of the total tour price. A cancellation fee of 100% of
the total tour price will apply where notice of cancellation is
received less than 60 days prior to departure. Once a tour has commenced
there can be no refunds on unused portions. We strongly recommend
that you take out trip cancellation insurance, available through
our office.
AIR
TRANSPORTATION & AIRPORT TRANSFERS Clients
may arrange their own air transportation, at no penalty, or book
through our affiliated travel agency, which will obtain the best
available fare from the city of your choice. To receive free arrival
and departure transfers, certain restrictions apply. Please check
with our office before booking airline tickets.
PRICE
CHANGE Tour price is based on a minimum
of 15 passengers. Should the number of passengers fall below 15,
the right is reserved to alter tour price, in order to reflect that
change. Price is also based on hotels as given, motorcoach costs
as negotiated, and exchange rates as of August 4, 2007. Should hotels
change for reasons beyond our control, or coach companies impose
a fuel surcharge, or should the value of the dollar drop significantly
against other currencies, the tour price may increase. Increase
in tour price, for whatever reason, will not exceed 10% of list
price.
TOUR
PRICE INCLUDES First-class, superior
first-class or deluxe accommodations with private bath; meals as
listed; full-time services of driver and professional tour manager;
horticulturists as listed; 15-, 25-, 35- or 49-seat motorcoach,
depending on group size; entrances and theater tickets as listed;
transfers and additional transportation as specified; all porterage,
tips to local guides, taxes and service charges.
TOUR
PRICE DOES NOT INCLUDE Airfare, excess
baggage charges, items of personal nature such as laundry, telephone
calls, room service and alcoholic beverages, optional extensions,
meals not listed in itinerary, or tips to tour manager and driver.
RESPONSIBILITY
COOPERSMITH'S acts only as agent in transportation,
accommodation, sightseeing, transfers, meals, etc., and assumes
no liability for injury, delay, inconvenience, irregularity, loss
or damage to person or property, or additional costs resulting directly
or indirectly from any of the following causes: acts of God, fire,
acts of government or other authorities, wars, terrorism, civil
disturbances, strikes, riots, thefts, defaults, delays, cancellations,
or changes in transport or hotel service, over which it has no control.
Right is reserved to substitute hotels of similar category for those
indicated. Right is also reserved to alter the itinerary where deemed
advisable, and to cancel the tour prior to departure. In the event
of trip cancellation, liability will be limited to a refund of all
funds received. Right is reserved to decline to accept or retain
any person as a member of the tour at any time, should such person’s
mental condition, physical infirmity, or general deportment impede
the operation of the tour or the rights, welfare, or enjoyment of
other tour members. Such passengers will have no claim against COOPERSMITH'S,
its agents, operators or employees.
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